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Privacy Policy

Last Updated: [25/06/2026]


We Care About Your Privacy

This Privacy Policy explains how Tech Mahindra Limited, including its affiliates and group entities (“Tech Mahindra”, “TechM”, “we”, “our”, “us”), collects and processes personal data of candidates and job applicants who use the careers website and related recruitment platforms.

1. Purpose of This Notice

The purpose of this Notice is to provide transparent information on.

  • 1. Your name and physical address, email addresses, and telephone numbers.
  • 2. Behavioural or demographic attributes, when tied to personal identifiers.
  • 3. Gender, age and date of birth, country of residence.
  • 4. Employment details / records.
  • 5. Full face photos and comparable Image.

This Notice is issued in accordance with:

  • 1. EU GDPR (Regulation (EU) 2016/679), where applicable.
  • 2. India Digital Personal Data Protection Act, 2023.

2. Who Is the Data Controller?

Tech Mahindra Limited acts as the Data Controller for personal data processed through the career’s website for recruitment purposes.

Authorised third party recruitment service providers (such as applicant tracking systems, interview platforms, or assessment providers) act as Data Processors and process personal data only on documented instructions from Tech Mahindra.

3. To Whom Does This Notice Apply?

This Notice applies to:

  • 1. Job applicants and candidates.
  • 2. Prospective employees.
  • 3. Individuals participating in interviews, assessments, or recruitment events.

It does not apply to:

  • 1. Customers, vendors, or visitors browsing other Tech Mahindra websites.
  • 2. Third party websites linked from the career’s website.

4. Why and on What Legal Grounds Do We Process Personal Data?

4.1 Purposes of Processing

Sr No. Purpose Legal Basis
1 Managing job applications and recruitment processes. Contractual necessity.
2 Assessing suitability for positions applied. Legitimate interest.
3 Conducting interviews and assessments (including AI assisted interviews, where applicable). Legitimate interest.
4 Verifying qualifications, experience, and eligibility. Legal obligation / legitimate interest.
5 Communicating recruitment updates and opportunities. Consent.
6 Improving recruitment platforms and processes. Legitimate interest.
7 Meeting legal, audit, and regulatory requirements. Legal obligation.

5. What Categories of Personal Data Are Collected?

During recruitment, Tech Mahindra may collect:

  • 1. Identification and contact details (name, email, phone number, location)
  • 2. CV / resume details, education, work history, skills, certifications.
  • 3. Interview feedback, assessment results, and evaluation notes.
  • 4. Information generated through authorised interview or assessment tools (including recordings or transcripts where applicable).
  • 5. System generated technical information related to use of recruitment platforms.

Sensitive personal data is collected only where legally required.

6. How Is Personal Data Collected?

Personal data is collected through:

  • 1. Careers website and applicant tracking systems.
  • 2. Emails and recruitment communications.
  • 3. Interviews, assessments, and recruitment events.
  • 4. Employee referrals (limited to professional contact details only)

7. Use of AI or Automated Tools

Tech Mahindra may use automated or semi automated tools to support recruitment decisions., such as shortlisting based on predefined job criteria.

  • 1. These tools do not make final decisions.
  • 2. Human recruiters always conduct final evaluation.
  • 3. Candidate data is not used to train AI models.

8. Who Has Access to Personal Data?

Access is restricted to authorised personnel involved in:

  • 1. Recruitment
  • 2. Human Resources
  • 3. Hiring management

Data may be shared with authorised third party recruitment service providers. solely for recruitment purposes and subject to contractual data protection safeguards.

9. International Data Transfers

Personal data may be transferred across borders within Tech Mahindra group entities or to authorised service providers.

Safeguards include:

  • 1. Standard Contractual Clauses.
  • 2. Intra group data transfer agreements.
  • 3. Other lawful mechanisms recognised under applicable laws.

10. How Long Is Personal Data Retained?

  • 1. Candidate profiles: retained for up to 24 months from last activity (unless local law requires otherwise).
  • 2. Successful candidate data: transferred to employment records.
  • 3. Data may be retained longer where required by law or for dispute resolution.

11. Cookies and Tracking Technologies

The careers website uses:

  • 1. Strictly necessary cookies for security and session management.
  • 2. Functional cookies to enable platform features.

Analytics or non essential cookies are used only where consent is obtained, in line with the Careers Tech Mahindra Cookie Policy.

12. Your Data Protection Rights

Subject to applicable laws, you may have the right to:

  • 1. Access your personal data.
  • 2. Rectify inaccurate data.
  • 3. Request deletion or restriction.
  • 4. Object to processing.
  • 5. Request data portability.
  • 6. Lodge a complaint with a supervisory authority.

You may delete or update your candidate profile directly through the careers platform.

13. Contact Details

For any grievances, complaints, or queries relating to the processing of personal data under applicable data protection laws, individuals may contact the designated Grievance Redressal Officer / Data Protection Officer at: dpo@techmahindra.com

14. Changes to This Notice

This Careers Privacy Policy may be updated periodically. The latest version will always be published on the career’s website.